Bittium Corporation´s Annual General Meeting 2020
Notice is given to the shareholders of Bittium Corporation to the Annual General Meeting to be held on Wednesday April 1, 2020 at 1.00 p.m. at the University of Oulu, Saalastinsali, at the address Pentti Kaiteran katu 1, 90570 Oulu, Finland.
Shareholders Registered in the Shareholders´ Register
Each shareholder, who is registered on March 20, 2020 in the shareholders´ register of the company held by Euroclear Finland Ltd, has the right to participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders´ register of the company.
A shareholder, who is registered in the shareholders´ register of the company and who wants to participate in the General Meeting, shall register for the meeting no later than on March 27, 2020 by 10.00 a.m. by giving a prior notice of participation. The notice has to be received by the company before the end of the registration period. Such notice can be given:
- on the company´s website at www.bittium.com as from February 13, 2020 at 10.00 a.m.
- by telephone +358 40 344 3322 or +358 40 344 5425 on weekdays between 9.00 a.m. and 3.00 p.m. or
- by regular mail to the address Bittium Corporation, General Meeting,Ritaharjuntie 1, 90590 Oulu, Finland.
In connection with the registration, a shareholder shall notify his/her name, personal identification number or business identity code, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given to Bittium Corporation is used only in connection with the General Meeting and with the processing of related registrations.
The shareholder, his/her authorized representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation at the General Meeting.
Holders of Nominee-registered Shares
A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which he/she on March 20, 2020 would be entitled to be registered in the shareholders´ register of the company held by Euroclear Finland Ltd. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been registered into the temporary shareholders´ register held by Euroclear Finland Ltd at the latest on March 27, 2020 by 10.00 a.m. As regards nominee registered shares this constitutes due registration for the General Meeting.
A holder of nominee registered shares is advised to request without delay the necessary instructions regarding registration in the temporary shareholder´s register, the issuing of proxy documents and registration for the General Meeting from his/her custodian bank. The account management organization of the custodian bank has to register a holder of nominee registered shares, who wants to participate in the General Meeting, into the temporary shareholders´ register of the company at the latest by the time stated above.
Further information on the General Meeting and participation in the General Meeting is available on the company´s website at www.bittium.com.
Proxy Representative and Powers of Attorney
A shareholder may participate in the General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder. If a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.
Possible proxy documents should be delivered to the address Bittium Corporation, General Meeting, Ritaharjuntie 1, 90590 Oulu, Finland, before the end of the registration period. The original proxy document should be presented at the general meeting at the latest, if required.
Documents of the General Meeting
The above-mentioned proposals for the resolutions on the matters on the agenda of the General Meeting as well as this notice are available on Bittium Corporation´s web-site at www.bittium.com.
The annual report of Bittium Corporation, which includes the company´s annual accounts, the report of the board of directors and the auditor´s report, as well as the company´s corporate governance statement, and the company´s remuneration policy are available on said website no later than on March 11, 2020. The proposals for decisions and other documents mentioned above are also available at the General Meeting. Copies of these documents and of this notice will be sent to shareholders upon request. The minutes of the General Meeting will be available on the above-mentioned website as from April 15, 2020, at the latest.